If you are an artist or a craftsperson and are interested in becoming a stallholder at one of our events you can find out more information about our fairs, check the availability and book a space using our online booking system below. PLEASE ENSURE THAT YOU WRITE IN THE NOTES BOX, EXACTLY WHAT YOUR CRAFT IS, THANK YOU. (Add a note to your order). This is essential for us to be able to process your booking.
Please provide a phone number. We use this when we fail to get a reply to emails.
General Stallholder Information
Our fairs host a selection of crafts from local artists and craftspeople – we only allow handmade items to be sold at the fair. Items should be truly handmade by you or by an artist or group you are representing – we do not allow ‘handcrafted’ items that have been imported.
Refreshments will be sold on site and there are also local shops close to the halls. The Co op shop acts as a cash point for withdrawals.
Parking is available on site or very close by at all venues and is free on the road. Shere car park charges £1 per hour or part thereof.
Please provide us with your car registration to enjoy free parking.
Entry to the fair is free for visitors. The hall is wheelchair friendly and has disabled toilets. Dogs on a lead welcome to attend the event.
Please ensure that you have read all the information we offer, including the terms and conditions before booking.
As a condition of your and our own insurance, we require you to have stallholders public liability insurance in place prior to the event starting.
Several of our stall holders use: https://www.axisweb.org/join-axis/ it comes highly recommended at £25 per year.
If your event is for a date far into the future, please ensure that you at least SET YOUR INSURANCE UP, with a start date of the date before your event. This will be proof of insurance, and is accepted as such.
We would appreciate being emailed a copy of your Public Liability Insurance as soon as your booking has been confirmed, when we request it. Failure to provide a copy of your PLI when requested will result in us cancelling your booking. There will be no refund.
Please note that it is your responsibility to contact your insurer to check that the products that you are going to be selling are covered by your policy.
Terms and Conditions 2024/2025
Acceptance of these conditions shall be a condition of entry and it is the responsibility of stallholders to ensure that they understand and comply with these conditions.
Stallholders who employ staff or contractors on their stall should ensure that they are also made aware of and understood these conditions.
- The official closing date for table bookings is 30 days prior to the start of the event. After this date applications are accepted at the discretion of the show organiser.
- Your booking is not confirmed until full payment for your stall has been received along with a copy of your public liability insurance certificate.
- The allocation of table locations will be made at the discretion of the show organiser, but every endeavour will be made to meet individual requirements. To assist in this please complete the booking form fully to describe your business and goods sold.
- Only items that are handmade by the stallholder will be allowed to be sold.
- The show organisers have allocated sole catering rights to one trader, therefore no items of food & drink for consumption on the site may be sold from any other table.
- The hall will be available for setting up tables one hour prior to the start of the event. If you arrive later than 10.15 am your stall will be allocated to someone else and your booking will be cancelled. There will be no refund.
- All tables must be emptied and property of the stallholders must be removed from the hall one hour after the closing of the event. Stallholders should not begin to pack up stock, dismantle their table display or leave the hall before the end of the event.
- Any stallholder intending to have a lottery, raffle or draw must receive permission to do so from the show organiser in writing, and tickets must only be sold within the trade space allocated.
- Stallholders will be responsible for ensuring that, when it is vacated, their tables and surrounding area is free from litter and waste. Litter can be disposed of in bins provided in the hall but large items of waste should be taken away.
- Smoking is not permitted by law in any enclosed public space and therefore not allowed to smoke in the hall. No naked flames, no candles.
- Evidence of Public Liability Insurance will be requested once your booking has been made and must also be available to view on the day of the fair. We would appreciate being emailed a copy of your Public Liability Insurance as soon as your booking has been confirmed. Failure to provide a copy of your PLI when requested will result in us cancelling your booking.
- For cancellations made 31 days or more before the start of the event, booking fees will be refunded minus a £10 administration fee. Cancellations made 30 days or less before the start of the event are non-refundable. Space cannot be re-let without prior approval from Surrey Villages Art and Craft Fairs admin. Deposits are non refundable and non transferable.
If you need to cancel “on the day” please text 07946896719 to enable us to re shuffle the tables, thank you for your cooperation. - Stallholders will be held responsible for compliance with any Acts of Parliament concerning Public Health or Health & Safety, or compliance in marking their goods with the correct labelling.
- The show organiser will not be liable or responsible to any exhibitor for any injury, damage or loss.
- Although we do advertise extensively, visitor numbers are not guaranteed and can vary with the weather conditions.
If you have a question please get in touch using the contact page.
Failure to provide us with a copy of your public liability insurance when requested will result in us cancelling your booking.
What is included?
Standard tables are priced at £30 and one table measuring 6’ x 2’6” and two chairs will be provided per booking.
Our table costs are remaining the same for the seventh year in a row.
Your booking will include :
– Use of a Standard 6ft table and two or more chairs
– Free Wifi
– Two individual bottles water subject to availability.
– FREE parking when you provide us with your car registration by the date requested.
We are fully compliant with the GDPR – please read our Privacy Policy to learn how long we will keep your information for and how we keep it safe.
Bookings for 2025 are now OPEN!
To check availability and book a stall, please select the event(s) you are interested in below, then the stall type – for example: Jewellery, Crochet items, or other.
Please note – if you wish to sell jewellery or crochet items you must select that stall type when booking.