If you are an artist or a craftsperson and are interested in becoming a stallholder at one of our events you can find out more information about our fairs below and book a space using our online booking system. 

Please ensure that you have read all the information we offer, including the terms and conditions before booking. 

We require you to have stallholders public liability insurance in place prior to the event starting. Several of our stall holders use: The Artists Network for their insurance (if you meet their criteria) (JUNE, 2023: It is £38 per year). https://www.axisweb.org/join-axis/ also comes highly recommended at £25 per year. We also recommend Simply Business. Please note that it is your responsibility to contact your insurer to check that the products that you are making are indeed covered. (Some items, eg ear rings and flowers etc require special insurance). 

Terms and Conditions 2023/24

Acceptance of these conditions shall be a condition of entry and it is the responsibility of stallholders to ensure that they understand and comply with these conditions.

Stallholders who employ staff or contractors on their stall should ensure that they are also made aware of and understood these conditions.

 1 The official closing date for table bookings is 30 days prior to the start of the event.  After this date applications are accepted at the discretion of the show organiser.

2 Your booking is not confirmed until full payment for your stall has been received along with a copy of your public liability insurance certificate.

 3 The allocation of table locations will be made at the discretion of the show organiser, but every endeavour will be made to meet individual requirements.  To assist in this please complete the booking form fully to describe your business and goods sold.

4 Only items that are handmade by the stallholder will be allowed to be sold. 

5 The show organisers have allocated sole catering rights to one trader, therefore no items of food & drink for consumption on the site may be sold from any other table.

6 The hall will be available for setting up tables one hour prior to the start of the event.

7 All tables must be emptied and property of the stallholders must be removed from the hall one hour after the closing of the event. Stallholders should not begin to pack up stock, dismantle their table display or leave the hall before the end of the event.

8 Any stallholder intending to have a lottery, raffle or draw must receive permission to do so from the show organiser in writing, and tickets must only be sold within the trade space allocated.

9 Stallholders will be responsible for ensuring that, when it is vacated, their tables and surrounding area is free from litter and waste.  Litter can be disposed of in bins provided in the hall but large items of waste should be taken away.

10 Smoking is not permitted by law in any enclosed public space and therefore not allowed to smoke in the hall. No naked flames, no candles.

11 Evidence of Public Liability Insurance will be requested once your booking has been made and must also be available to view on the day of the fair. We would appreciate being emailed a copy of your Public Liability Insurance as soon as your booking has been confirmed. Failure to provide a copy of your PLI when requested will result in us cancelling your booking.

12 For cancellations made 31 days or more before the start of the event, booking fees will be refunded minus a £10 administration fee. Cancellations made 30 days or less before the start of the event are non-refundable. Space cannot be re-let without prior approval from Surrey Villages Art and Craft Fairs admin.

If you need to cancel “on the day” please text 07946896719 to enable us to re shuffle the tables, thank you for your cooperation.  

13 Stallholders will be held responsible for compliance with any Acts of Parliament concerning Public Health or Health & Safety.

14 The show organiser will not be liable or responsible to any exhibitor for any injury, damage or loss.

PLEASE make sure you read these before paying for your stall.

When booking, please state your craft (and company name if applicable) in the additional information box (it says order notes: optional).  The box is horizontally next to First Name, Last Name to the right. Please provide  as much information as possible. There is a lot of space available. Thank you. 

 If you wish to book a one and a half size stall to accommodate extra card/art stands, shelves etc. please let us know. These are charged at an extra £15 each due to their size. 

If you require a power supply to your stall please let us know at the time you make your booking. Likewise if you have to have a wall behind you, window behind you, or be near the exit doors, etc please let us know at the time of booking.